Our range of services
As an proficient property management company active in Berlin and throughout Germany, we offer full service in rental management, the management of commercial properties, as well as the management of condominium owners’ associations (WEG) and special property (SEV).
With our broad range of services, we address private owners and tenants as well as institutional owners and investors, such as large companies and corporate groups, real estate experts, funds and other businesses.
As an proficient property management company active in Berlin and throughout Germany, we offer full service in rental management, the management of commercial properties, as well as the management of condominium owners’ associations (WEG) and special property (SEV).
With our broad range of services, we address private owners and tenants as well as institutional owners and investors, such as large companies and corporate groups, real estate experts, funds and other businesses.
As part of our nationwide tenancy management of residential properties, we take on all administrative tasks – from the handling of tenancies to technical and commercial property management. Our rental management always focuses on the profitability of the properties.
Our commercial and residential property management service at a glance
- Establishment of a clear and orderly commercial accounting system
- Collection and monitoring of rental payments and other payments by tenants and, if applicable, their enforcement in the dunning procedure
- Settlement and monitoring of payment obligations for the rented property – insofar as contractually transferred by the owner – and, if applicable, defense against unjustified claims
- Budget and economic planning
- Preparation of property reports and other evaluations for the owner
- Keeping current accounts of all income and expenses for the leased property and regular settlement at agreed intervals with the owner
- Conclusion and monitoring of all contracts for the management of the tenement house
- Regular review of the profitability of supply and service contracts concluded
- Selection of suitable insurances
- Regulation of personnel matters (e.g. caretaker)
- Representation in legal matters, as far as contractually transferred by the owner
- Correspondence with contractual partners
- Checking the creditworthiness of tenants
- Preparation and conclusion of lease agreements
- Support of the tenants in all aspects of the tenancy relationship in compliance with tenancy law regulations
- Deposit processing incl. interest settlement
- Examination of possibilities for rent increases and assertion of contractually agreed rent increases and statutory rent increase demands
- Acceptance and handover of the leased property together with preparation of a protocol on the condition of the apartment
- Preparation of heating and operating cost accounts for tenants, if necessary processing of contradictions
- If necessary, adjustment of current operating cost advance payments to the payroll result
- Processing of rent reductions
- Acceptance of tenant terminations
- If necessary termination of rental contracts in case of breaches of duty, e.g. default in payment
- Acceptance of notifications of defects from the tenants
- Carrying out regular object inspections with defect recording and evaluation
- Initiation and control of routine and necessary cosmetic repairs
- Monitoring and control of all services and performances of third parties
- Perception of on-site visits
- Monitoring and enforcement of house rules
- Organization and allocation of necessary maintenance and repair measures to selected specialist and craft companies including price enquiries, invitations to tender, awarding of contracts, invoice control, notices of defects, compliance with warranty claims
- Supervision, testing and acceptance of craftsmen’s work
- Advice on modernization and energy saving measures and their effects
- Performance of road safety obligations including TÜV inspections and fire protection as well as compliance with technical regulations
- Conclusion of full or partial maintenance contracts and monitoring of technical systems
- Compensation of damage reports to insurance companies and polluters
- Settlement of insurance claims
- Processing key orders
We offer owners of commercial real estate, a comprehensive commercial real estate management service in Berlin and throughout Germany – from the handling of tenancies to the technical and commercial management of the real estate.
Our administration service for commercial real estate at a glance
- Establishment of a clear and orderly commercial accounting system
- Collection and monitoring of rental and other payments by the tenants and, if applicable, their enforcement in the dunning procedure
- Keeping current accounts of all income and expenses for the leased property and regular settlement at agreed intervals with the owner
- Settlement and monitoring of payment obligations for the rented property – insofar as contractually transferred by the owner – and, if applicable, defence against unjustified claims
- Budget and economic planning
- Preparation of property reports and other evaluations for the owner
- Conclusion and monitoring of all contracts for the management of the tenement house
- Regular review of the profitability of supply and service contracts concluded
- Representation in legal matters, as far as contractually transferred by the owner
- Selection of suitable insurances
- Correspondence with contractual partners
- Regulation of personnel matters (e.g. caretaker)
- Management and accounting of personnel accounts for employees of the community (e.g. part-time employees, caretakers or cleaners)
- Checking the creditworthiness of tenants
- Preparation and conclusion of lease agreements
- Support of the tenants in all aspects of the tenancy relationship in compliance with tenancy law regulations
- Deposit processing incl. interest settlement
- Acceptance of tenant terminations
- Possible termination of rental contracts in case of breaches of duty, e.g. default in payment
- Examination of possibilities for rent increases and assertion of contractually agreed rent increases and statutory rent increase demands
- Preparation of heating and operating cost accounts for tenants, if necessary processing of contradictions
- If necessary, adjustment of current operating cost advance payments to the payroll result.
- Processing of rent reductions
- Acceptance and handing over of the rental object together with preparation of a protocol on the condition
- Acceptance of notifications of defects from the tenants
- Carrying out regular object inspections with defect recording and evaluation
- Initiation and control of routine and necessary cosmetic repairs
- Monitoring and control of all services and performances of third parties
- Performance of road safety obligations including TÜV inspections and fire protection as well as compliance with technical regulations
- Conclusion of full or partial maintenance contracts and monitoring of technical systems
- Settlement of insurance claims
- Perception of on-site visits
- Organization and allocation of necessary maintenance and repair measures to selected specialist and craft companies including price enquiries, invitations to tender, awarding of contracts, invoice control, notices of defects, compliance with warranty claims
- Supervision, testing and acceptance of craftsmen’s work
- Advice on modernization and energy saving measures and their effects
- Compensation of damage reports to insurance companies and polluters
- Processing key orders
The property management for condominium owners’ associations according to the Wohnungseigentumsgesetz (WEG) is a special focus of Klaus Staffe Hausverwaltungen. Our full service includes all the services required for the management of a property – from the holding of annual owner meetings to the complete technical and commercial management of common property.
Our WEG administration service at a glance
- Preparation of the overall and individual business plan
- Establishment of a clear and orderly commercial accounting system
- Management of the assets and investment of the reserves of WEG
- Electronic account management for the Community payment system
- Convening and holding of ordinary and extraordinary owner meetings
- Documentation, implementation and monitoring of resolutions
- Ongoing cost control / budget monitoring
- Preparation of the total and individual accounts for the operating costs (assessment fee account)
- Verification of supplier, service and contractor invoices
- Annual audit of invoices and vouchers with the Administrative Advisory Board
- Disclosure of expenses within the meaning of § 35 a EStG (expenses for employment relationships close to households, services and craftsmen’s services)
- The conclusion and supervision of contracts for the management of joint property
- Regular review of the profitability of supply and service contracts concluded
- Selection of suitable insurance policies and handling of insurance claims
- Management and accounting of personnel accounts for employees of the community (e.g. part-time employees, caretakers or cleaners)
- Carrying out regular object inspections with defect recording and evaluation
- Monitoring and control of the caretaker and the cleaning staff
- Conclusion of full or partial maintenance contracts and monitoring of technical systems
- Preparation of short- and medium-term maintenance plans
- Obtaining offers for the maintenance and repair of the common property
- Advice on the award of repair and maintenance contracts and other contract conclusions
- Initiation of immediate technical measures in urgent cases to repair the common property, e.g. in the event of pipe breakage, fire or storm damage.
As part of the special property management (SEV) of residential and commercial real estate, we offer owners within a condominium owners’ association (WEG) all the services of the rental management of special property – from the drafting of rental contracts to the clarification of any disputes under tenancy law. As property managers, we focus on comprehensive support for tenants and at the same time represent the interests of landlords.
Our SE management service at a glance
- Checking the creditworthiness of tenants
- Preparation and, if necessary, conclusion of rental agreements
- Support of the tenants in all aspects of the tenancy relationship in compliance with tenancy law regulations
- Collection and monitoring of rental and other payments by the tenants and, if applicable, their enforcement in the dunning procedure
- Settlement and monitoring of payment obligations for the rented property – insofar as contractually transferred by the owner – and, if applicable, defence against unjustified claims
- Deposit handling incl. interest settlement
- Acceptance and handover of the leased property together with preparation of a protocol on the condition of the apartment
- Examination of possibilities for rent increases and assertion of contractually agreed rent increases as well as the statutory rent increase demands
- Preparation of heating and operating cost accounts for tenants, if necessary processing of contradictions
- If necessary, adjustment of current operating cost advance payments to the payroll result.
- Processing of rent reductions
- Acceptance of tenant terminations
- Possible termination of rental contracts in the event of breaches of duty, e.g. default in payment
Your inquiry
Are you looking for a property manager for your property and/or your tenants? Ask now for your personal and non-binding offer.
Your inquiry
Are you looking for a property manager for your property and/or your tenants? Ask now for your personal and non-binding offer.
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